Privacy Notice

Adur and Worthing Councils is the data controller (referred to as “we” or “us”) of your personal data for the purposes of the General Data Protection Regulation (GDPR) legislation.

Adur and Worthing Council’s Data Protection Officer can be contacted at:

Adur and Worthing Councils
Worthing Town Hall,
Chapel Road,
Worthing,
West Sussex,
BN11 1HA

Email: data.protection@adur-worthing.gov.uk to exercise your rights under the GDPR.

In relation to your personal data we are committed to collecting, using and protecting it appropriately. This privacy notice explains:

• How and why we collect and use your personal data
• The type of personal data that we collect
• Explains when and why we will share personal data and with other organisations
• The rights and choices you have in relation to the personal data that we hold about you

As the data subject you have the following rights under GDPR:

• The right to be informed
• The right of access to your personal data
• The right of rectification (to have any inaccuracies corrected)
• The right of erasure (to have your records deleted)
• The right to restrict processing
• The right to data portability
• The right to object
• Rights in relation to automated decision making and profiling

Further information about your rights is available on the website of the Information Commissioner’s Office. If you have a concern about the way that we are collecting or using your personal data, we ask that you contact us in the first instance. Alternatively, you can contact the Information Commissioner’s Office.

Your personal data will not be kept longer than necessary and in accordance with Adur and Worthing Council’s disposal schedule.

The purpose of processing your personal data is:

• to set up and administer application processes
•  to set up legal contracts for letting and hiring space
• to monitor projects and report outcomes to funders
• for marketing purposes such as newsletters and event registrations
• for business-related correspondence including booking enquiries

The lawful basis for processing your data under GDPR is:

• Article 6(1)(2) is necessary in the performance of a contract or the intention to enter into a contract.
• Article 6(1)(c) processing is necessary for the compliance of a legal obligation to which to controller is subject.
• Article 6 (1) (a) consent of the data subject

For applications for studio space, for Creative Commissions grants or to apply for other initiatives that we have advertised we will collect contact details and  information about you that is relevant to the purpose of the application.

We will also collect separate monitoring information for the purpose of reporting to funders.

If we can’t offer you a studio or exhibition space straight away we will retain your application on our waiting list, but you have the right to withdraw this at any time.

For letting and hire contracts we will collect your name, business details, address and other relevant contact details.

When you sign up to our newsletter list or register for an event we will only use that information for the purpose that it was collected for – such as sending you a newsletter or ticket. We use 3rd party sites such as Mailchimp or Eventbrite that have their own policies about data protection, and you can unsubscribe from these sites at any time.

When you contact us by email to make a business or professional enquiry we retain this correspondence and may contact you with information related to your enquiry at a future date. You can withdraw your permission for us to do this at any time.

We will not share your personal data with anyone else or use the data about you for any other purpose unless the law allows or requires us to.

We may share your personal data with the following organisations and for the following reason:

• Data may be shared with Adur & Worthing Trust for the purpose of signing contracts.

Your personal data may be converted (‘anonymised’) into statistical or aggregated data in such a way that ensures that you cannot be identified from it. Aggregated data can’t, by definition, be linked back to you as an individual and may be used to conduct research and analysis, including the preparation of statistics for use in reports.

In the case of hires or tenancies, if you choose not to provide us with your personal data, we will be unable to enter into contract agreements with you.>

If you have any questions about how we collect, store, or use your personal data please contact us at:

Email: highdown.gardens@adur-worthing.gov.uk
Tel: 01273 263060 (Monday to Friday 9am – 5pm)